ProMatcher

How long do I need to keep my business tax records and associated documents?

Top Answer: 7 years (42% of 85 votes).
How long do I need to keep my business tax records and associated documents?
2 years
1%
3 years
14%
4 years
2%
5 years
16%
6 years
5%
7 years
42%
9 years
2%
Indefinitely
12%
Not sure
2%

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Updated on October 24, 2014

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Comments From Our Pros

Answer: 3 years
Explanation: Keeping copies of your filed tax returns is a smart ideal. They help in preparing future tax returns and making computations if you file an amended return.
Z's Brookkeeping & Tax's Service Express
Answer: 7 years
Explanation: You should keep your business tax records and associated documents for at least 7 years. The IRS generally has a 3-year statute of limitations to audit your returns or claim a refund, but this period can extend to 6 years if you significantly underreport income. Additionally, certain records, such as those related to property or deductions, may need to be kept longer to substantiate figures in your returns. Keeping records for 7 years provides a buffer and ensures you're adequately covered in case of any discrepancies or audits.
MG Business Services LLC
Answer: 7 years
Explanation: Its best to keep all records for privacy and potentially needing to view them down the road. 7 seems like a decent amount of time to not need to look back anymore.
Thumb Financial Services
ProMatcher
Answer: 6 years
Explanation: Normally 6 years, but if owe taxes, you must keep all your busyness tax records. Just in case if you get audited, you will need them to support your deduction in the tax return under examination.
Bharmal & Associates, Inc.
Answer: Indefinitely
Explanation: We prefer forever. You never know when you may need them. Depending on storage space there are many options to preserve these records.
Phoenix Rising Financial Services
Answer: 7 years
Explanation: We can help you retain your records electronically, at no additional charge.
Blue Bell Wealth Advisors
ProMatcher
Answer: 7 years
Explanation: It's always a good Idea to keep financial and tax records for 7 Years although with current digital storing methods you can keep them accessible for much longer but you should not need to.
Rood Financial Services
Answer: 3 years
Explanation: If filing a complete tax return with no anticipated errors or omissions, 3 years. In certain cases, 6 years, if certain income was not reported. If you never filed a tax return, you should keep records indefinitely.
Mark S. Powell, ABA- Bookkeeping & Tax Services
Answer: 3 years
Explanation: If you filed timely and reported accurately, 3 years is the statute. Learn more at myirstaxrelief.com
Mike Habib, EA
ProMatcher
Answer: 3 years
Explanation: You are suppose to keep your business tax records for a minimum of 3 years, but in cases of fraud there is no time frame. You are required to keep payroll records for 7 years.
MT Gonzalez Accounting Services
Answer: 9 years
Explanation: The IRS can normally do back 3 years for an audit providing there are not indication of fraud, and normally banks or potentials buyers would ask for 3 years of return and financial statement in making determination. so I would recommend keep the records for 5-6 years
KSM
Answer: 5 years
Explanation: I recommend that you keep a five year cycle. However, there are some documents you may need to keep for longer periods - for example - you should keep employee records indefinitely.
JFB Financial Services Inc
ProMatcher
Answer: 7 years
Explanation: Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return. Keep records indefinitely if you do not file a return.
Tucker & Associates Small Business Accounting LLC
Answer: 7 years
Explanation: The minimum suggested is five. However with the ease of scanning there is no reason you cannot keep your old files indefinitely. Why? Occassionbally you need to go way back to verify cost basis or other tax history. With complete scanned records you have the resources in place to do so quickly. Mold, vermin or other document destroying issues will not affect you.
Amy Rose Herrick, ChFC
Answer: 6 years
Explanation: The IRS can audited you for six years.
Ayesha Tax SERVICE
ProMatcher
Answer: 5 years
Explanation: You should keep all records 5 years from date of filing or from date of paying tax due, whichever is later.
Vanetta Stringfield Keyes, CPA, PC
Answer: 3 years
Explanation: Keep records for 3 years if situations (4), (5), and (6) below do not apply to you. Keep records for 3 years from the date you filed your original return or 2 years from the date you paid the tax, whichever is later, if you file a claim for credit or refund after you file your return. Keep records for 7 years if you file a claim for a loss from worthless securities or bad debt deduction. Keep records for 6 years if you do not report income that you should report, and it is more than 25% of the gross income shown on your return. Keep records indefinitely if you do not file a return. Keep records indefinitely if you file a fraudulent return. Keep employment tax records for at least 4 years after the date that the tax becomes due or is paid, whichever is later.
Block Small Business
Answer: Indefinitely
Explanation: It actually depends on the situation. IF you understated your income you need to keep your records indefinitely. IF you amend a tax return than you should keep them for 7 years. It all depends on the tax year, complexity, and situation.
Suncrest Financial Services
ProMatcher
Answer: 7 years
Explanation: The IRS requires that you keep your Tax Records for 7 years.
Strothman and Associates
Answer: Indefinitely
Explanation: Vigilance the cost of doing business. Taxation authorities can go back as far in time as they wish when determining whether a business has fulfilled its tax liabilities over the years it has operated.
H. Jackson Business Service, Inc.
Answer: 5 years
Explanation: According to IRS pub 583 you need to keep it as long as the return can be called into question. Normally that is 3 years from the date that it is filed. Even if you file the return before the deadline with or without the extension it is considered filed on the date that it was do not the date it was sent in on. Out of safety I advice my clients to keep their records for no less then 5 years.
Your ATP
ProMatcher
Answer: 7 years
Explanation: IRS can come back and ask for evidence of expenses. Also helps planning the business.
Ensisinfo Inc
Answer: 6 years
Explanation: Generally, you should keep your supporting documents for six years. Even if you do not have to attach certain supporting documents to your return.
Capstone Financial & Tax Service
Answer: 4 years
Explanation: I believe all tax records should be saved. Scanning tax documents that are oldest is a great option.
BYG Bookkeeping Services
ProMatcher
Answer: Indefinitely
Explanation: If you have property purchases need to keep to track basis.
Sheltra Tax & Accounting, LLC
Answer: 5 years
Explanation: You want to hold on to your tax records and support for a minimum of 5 years.
Robert J. Valas, CPA
Answer: 5 years
Explanation: irs can audit you up to 3 years after you FILE your taxes.
NTIB Finance & Consulting
ProMatcher
Answer: 7 years
Explanation: You may need to keep them longer under certain circumstances.
Rumbold Financial & Tax Advisory
Answer: 9 years
Explanation: IRS says 4 years, however 10 years is recommended.
Abacus Accounting Solutions
Answer: 7 years
Explanation: Depends on what the documents are
Invictus Advisors
ProMatcher
Answer: 7 years
Explanation: Seven
El Lodge Taos
Answer: 7 years
Explanation: Most expenses related records must be kept for 7 years. However, there are some records that can be kept for less and some records (e.g. Corporate Documents (incorporation, charter, by-laws, etc.)) which must be kept permanently.
Goldburd McCone LLP
Answer: 3 years
Explanation: According to my CPA, it use to be 7 years. Now it is 3.
Burgis Successful Solutions
ProMatcher
Answer: 7 years
Explanation: It is not possible to retain records indefinitely, shear volume makes it unreasonable and since environment and techniques change with time most documents become obsolete. The IRS, when investigating fraud, may request records up to 7 years old, therefore, the 7 year limit.
Aries Business Group
Answer: 7 years
Explanation: While most Tax Audits are going to look at the last 3 years, the IRS can challenge TAX Returns & Receipts as far back as 7 years.
International Standard for Lean Six Sigma
Answer: 6 years
Explanation: If the IRS thinks you did anything fraudulent they can go back forever. We recommend you keep your actual tax returns forever. The supporting documents you can get rid of after 6 years.
Incite Tax and Accounting